In the previous Electronic Thesis and Dissertation (ETD) system users were able to limit their search by department. This search feature was lost when the ETD system moved to the VUIR. LTDS has deployed a new department facet to VUIR to reenable this functionality. Since limiting by ETD department is only relevant to ETDs, this facet is only available in the ETD community (https://ir.vanderbilt.edu/handle/1803/9598) .
There are times where you need to map a network drive, either because you have lost access somehow or you have been granted access to a network drive. To do this, please follow the below instructions (to do this, you either need to be on campus or on the VPN):
Click on the File Explorer icon in the toolbar:
If you do not have the File Explorer icon, in the box “Type here to search”, click inside the box and enter “File Explorer”. If you do not have either the File Explorer icon or the search box, you can search the Start Menu for File Explorer.
Then in the window that pops up, click on “This PC”. It may also be labeled “My Computer”:
Then, in the top menu options, click the “Map network drives” button:
In the pop up windows that displays, change the Drive letter to whatever you want. For your personal drive, that will be N:. For the shared folders, that would be G:
In the folder text box, enter the information you have received from LTDS. For the N: drive, that would be \\libshare.library.vanderbilt.edu\VUL\users\yourVUNetID and for the G: drive, that would be \\libshare.library.vanderbilt.edu\VUL\Workgroups. Any other network share would need to come from LTDS for the exact path.
Make sure the “Reconnect at sign-in” box is checked. This way you won’t have to remember to do this – it will automatically reconnect to the network share upon relogin.
Click “Finish”. If you are authorized to access that network folder, it will automatically pop up with the folders/files. If you have any trouble or issues with this, please submit an INFORM.
Do you have a training video that you want to make available via the web? We can help!
LTDS has created a tool that allows you to easily link to videos you create and stream them through the campus streaming server. These links can be either limited to users with a VUNetID or open to the public. Once your directory has been setup, you can link additional videos when they are ready.
Contact LTDS if you would like to utilize this resource.
Did you know? Teams has made some improvements to the meetings interface, including:
- Meetings open in a separate Teams window
- Meeting controls are in a more convenient location
- A new “large gallery” view is available so you can see up to 49 people at once
- …and more!
But…for now, these improvements won’t be pushed to you automatically — you have to opt in to try them out. Steps to enabling the “new meeting experience” on your desktop client:
- Select your profile pic at the top of the Teams app, then Settings > General. (General should be what’s showing when you open Settings, so you probably won’t have to select it.)
- Select Turn on new meeting experience.
- Restart Teams by doing the following:
- Right-click or Cmd-click the Teams icon in the Windows task bar or Mac System Tray.
- Select Quit.
- Start Teams again like you normally would.
Check out more details in this post from Microsoft. As always, contact LTDS via Inform if you have any questions!
We have been getting reports of some people having their computers log in showing only a black screen and the mouse cursor. This is due to firmware updates from Dell. The solution is just to wait a very, very long time.
After the black screen, things will slowly start coming back, first the desktop background, then icons, and windows. Even after it looks like everything is back, often it needs to run longer. This process will most likely take at least several hours, maybe much longer. Letting it run overnight is a good idea.
You will know it needs to keep going if you have apps that won’t open or that misbehave in strange ways. If you shut down the computer too soon, it will start the long process over from the beginning next time you log in.
The computer going to sleep will also stop the update. Here is how to change the sleep settings on your computer to keep it from going to sleep during the update:
1. Click on the start/windows icon at the far left of your toolbar
2. Click on the settings icon, the gear-shaped one
3. Click System, then click Power & sleep
4. Under “When plugged in, PC goes to sleep after”, change the sleep setting to Never.
As always, feel free to submit an INFORM ticket if you still have problems.
Sometimes our browsers get clogged and cause issues, especially when trying to access sites that are behind protective layers. Then we have to tell users to go clear their browser’s history and cache. There is a way that this can be done automatically, though, when a user closes their browser. Please see below for how to do this based upon your preferred browser:
- Open IE browser
- Click Tools > Internet Options > Advanced tab
- Scroll down to the Security section and then check the box: Empty Temporary Internet Files folder when browser is closed
- Click OK
- At the top of the Firefox window, click the Firefox button and then select Options
- Select the Privacy panel
- In the History section, set Firefox will: to Use custom settings for history
- Select the check box for Clear history when Firefox closes
- click the Settings… button. The Settings for Clearing History window will open
- In the Settings for Clearing History window, click the check mark box next to Cache.
- Click OK
- Open the Chrome browser
- Open the Chrome Toolbar (3 lines to the right of the URL window) and then select Settings
- Select Show advanced settings…
- Click the Content Settings button located under the Privacy section
- Under first section labeled Cookies, select Keep local data only until you quit your browser
- Click Done
1. In your Outlook, click “File” menu, then “Add Account”.
2. The Account setup window pops up, type in the SEM email address, in this case firstname.lastname@example.org, click “Connect”.
3. If prompted, choose “Office 365” option, then in the next “Microsoft login page”, erase the pre-fixed email address, type in your Vanderbilt email address and your epassword, here I used my Vanderbilt email as an example.
4. If the following screen shows up, choose your Vanderbilt email, go through and type in your epassword.
5. Once you see the following screen, your account is set up correctly. Log out your outlook, log back in, the system will start to load emails from the new account, it may take a while.
6. Log out your outlook, log back in, now you should see the SEM mailbox added to your account.
- Make sure you know the exact email address for the SEM mailbox.
- Make sure you VU email account has been given access right to the SEM mailbox. (check to see whether you can access the SEM mailbox via the web).
- If you are still having issues, submit an INFORM, or come to the Friday LTDS office hour.
Zoom has release a new version of the client that will be required before the end of May. Please upgrade to the newest client, version 5, as soon as possible. There are two ways to upgrade the client.
Zoom update method
- Start the Zoom client
- Click on your profile
- Click check for updates
- Select upgrade now.
Direct download and install method
- Click on the link below
- Once downloaded, double click to install
EndNote is a popular piece of software that is used by many members of the Vanderbilt Community. First and foremost, the most efficient way to find the full-text of an article is through starting at http://www.library.vanderbilt.edu/, but if you want to try the following options, it may save you a little bit of time, but the first thing you need to do is to make a couple of changes to your Preferences. When you are in the EndNote client, go to Edit -> Preferences:
In the OpenURL path, enter the following:
And in the Authenticate with URL, enter the following:
You can also select the “Automatically invoke Find Full Text on newly-imported references”.
Then click “Apply” and OK. There are two ways from within EndNote to potentially find full text. The first utilizes the “Find Full Text” feature within EndNote.
This option will try to locate full text of the articles selected. You will be prompted to Authenticate with your VUNet ID/epassword and if it is successful, there will be paperclip next to the Author.
NOTE: Based on our experience, this is rarely reliable. If you are not successful, try option #2:
Here, we will utilize the OpenURL option. There are a couple of ways to get to it. First, make sure the article you want to find is selected, then go to References -> URL -> OpenURL Link:
The 2nd method is to right-click on the article
This will take you directly to the Vanderbilt Library’s catalog where you can then access the full text if it is available.
This is just a couple of ways that you can utilize EndNote. If you have any questions, feel free to contact us.
LTDS spend much of the week upgrading systems around the institutional repository as well as working to resolve issues around a data feed on Thursday.
- Alma, informs, Letter customization
- login issue on Thursday
- Work on the statistics dashboard
- Desktop/Application support
- Located last remaining few machines without the SCCM configured
- Worked with Dell to determine issues with a couple of bad devices
- Digital Collections/Digital Preservation
- Adding public web header/footer to ArchivesSpace
- Added additional exhibit website
- Upgraded DSpace
- ArchivesSpace UI work
- Web/Web applications
- Updating ILLiad links to utilize SSO on the public web.
- Made large-scale corrections to address security vulnerabilities within the Lectionary site discovered through monitoring
- Migrated and upgrade gallery.l.v.e to new server
- Attending serverless conference
- Preparation work for upcoming conferences
- Committee (local and national) work