Cords, Connections, and You

If you are anything like me, you’ve probably amassed quite the collection of cords for your various electronics over the years. What are they? What do they do? Let’s untangle this mess. Here’s a short guide.


HDMI: Audio and video signal, best for TV to PC connections.


DVI: Video only, perfect for older systems or for 144Hz at 1080p.


DisplayPort (DP) and Mini DisplayPort: The best connector for an audio and video signal, and can transmit 144Hz up to 4K.


VGA: Old, legacy video connector. Only to be used when nothing else available.


USB Type-A: The most standard connector for audio, video, data and power; but increasingly being replaced with USB Type-C.


USB Type-B: An older, very rarely used connector. There were two different versions.

2.03.0


USB Type-C: Newest audio, video, data and power connector. The best connection for laptops and mobile devices.


Micro USB: A miniaturized version of the USB interface developed for connecting older compact and mobile devices such as smartphones, Mp3 players, GPS devices, photo printers and digital cameras.


Mini USB: Another mostly outdated miniaturized version of the USB interface for compact and mobile devices.


Lightning: Used to connect Apple mobile devices like iPhones, iPads, and iPods to host computers, external monitors, cameras, USB battery chargers, and other peripherals.


And here’s where it’s gets a little more tricky…
Thunderbolt: Thunderbolt 1 and 2 use the same connector as Mini DisplayPort, whereas Thunderbolt 3 and 4 reuse the USB-C connector from USB. The main difference is there’s a thunderbolt on the head of the connector and the port, and in many cases, they can do everything Mini DisplayPort and USB-C can, except much faster.


Bonus content! One last cord you should be familiar with.

Ethernet: This cable connects wired devices together to the local network for file sharing and/or Internet access.


And there you have it! A quick rundown of the big ball of cords under your desk.

Please feel free to contact LTDS if we can be of any additional assistance or would like some help with cord management.

Wireless Barcode Scanner

Tired of being tethered to your PC when scanning barcodes? Move freely and with ease using the wireless barcode scanner! And it’s simple to use!

Step 1: Connect the cradle to the computer via USB cable. Lift up antenna.
Step 2: Open notepad to use scanner with, put the cursor in the blank, and then scan a barcode to test if the barcode comes up.
If the barcode comes up, the scanner is working.

If the barcode does NOT come up, please set up the scanner using the following steps:
Step 1: UNPLUG THE CRADLE, turn page 3 in the instruction book provided, and scan the “One to One” barcode.
After scanning the “One to One” code, the scanner will beep continuously.
Step 2: Plug the cradle back into the USB port, return to page 3 in the instruction booklet, and scan the “Instantly upload mode” barcode.
Step 3: Open notepad to use scanner with, put the cursor in the blank, and then scan a barcode to test if the barcode comes up.
If the barcode comes up, the scanner is working and you are ready to scan to your heart’s content.

Please contact LTDS if you would like to utilize this resource.

New feature in the Institutional Repository

In the previous Electronic Thesis and Dissertation (ETD) system users were able to limit their search by department.  This search feature was lost when the ETD system moved to the VUIR.  LTDS has deployed a new department facet to VUIR to reenable this functionality.  Since limiting by ETD department is only relevant to ETDs,  this facet is only available in the ETD community (https://ir.vanderbilt.edu/handle/1803/9598) .

Mapping drives

There are times where you need to map a network drive, either because you have lost access somehow or you have been granted access to a network drive. To do this, please follow the below instructions (to do this, you either need to be on campus or on the VPN):

Click on the File Explorer icon in the toolbar:

If you do not have the File Explorer icon, in the box “Type here to search”, click inside the box and enter “File Explorer”. If you do not have either the File Explorer icon or the search box, you can search the Start Menu for File Explorer.

Then in the window that pops up, click on “This PC”. It may also be labeled “My Computer”:

 

Then, in the top menu options, click the “Map network drives” button:

In the pop up windows that displays, change the Drive letter to whatever you want. For your personal drive, that will be N:. For the shared folders, that would be G:

In the folder text box, enter the information you have received from LTDS. For the N: drive, that would be \\libshare.library.vanderbilt.edu\VUL\users\yourVUNetID and for the G: drive, that would be \\libshare.library.vanderbilt.edu\VUL\Workgroups. Any other network share would need to come from LTDS for the exact path.

Make sure the “Reconnect at sign-in” box is checked. This way you won’t have to remember to do this – it will automatically reconnect to the network share upon relogin.

Click “Finish”. If you are authorized to access that network folder, it will automatically pop up with the folders/files. If you have any trouble or issues with this, please submit an INFORM.

 

Streaming videos

Do you have a training video that you want to make available via the web?  We can help!

LTDS has created a tool that allows you to easily link to videos you create and stream them through the campus streaming server. These links can be either limited to users with a VUNetID or open to the public.  Once your directory has been setup,  you can link additional videos when they are ready.

Contact LTDS if you would like to utilize this resource.

New Meeting Experience in Microsoft Teams

Did you know? Teams has made some improvements to the meetings interface, including:

  • Meetings open in a separate Teams window
  • Meeting controls are in a more convenient location
  • A new “large gallery” view is available so you can see up to 49 people at once
  • …and more!

But…for now, these improvements won’t be pushed to you automatically — you have to opt in to try them out. Steps to enabling the “new meeting experience” on your desktop client:

  1. Select your profile pic at the top of the Teams app, then Settings > General. (General should be what’s showing when you open Settings, so you probably won’t have to select it.)
  2. Select Turn on new meeting experience.
  3. Restart Teams by doing the following:
    1. Right-click or Cmd-click the Teams icon in the Windows task bar or Mac System Tray.
    2. Select Quit.
    3. Start Teams again like you normally would.

Check out more details in this post from Microsoft. As always, contact LTDS via Inform if you have any questions!

Firmware Update Causing Black Screen

We have been getting reports of some people having their computers log in showing only a black screen and the mouse cursor. This is due to firmware updates from Dell. The solution is just to wait a very, very long time.

After the black screen, things will slowly start coming back, first the desktop background, then icons, and windows. Even after it looks like everything is back, often it needs to run longer. This process will most likely take at least several hours, maybe much longer. Letting it run overnight is a good idea.

You will know it needs to keep going if you have apps that won’t open or that misbehave in strange ways. If you shut down the computer too soon, it will start the long process over from the beginning next time you log in.

The computer going to sleep will also stop the update. Here is how to change the sleep settings on your computer to keep it from going to sleep during the update:

1. Click on the start/windows icon at the far left of your toolbar
2. Click on the settings icon, the gear-shaped one
3. Click System, then click Power & sleep
4. Under “When plugged in, PC goes to sleep after”, change the sleep setting to Never.

  As always, feel free to submit an INFORM ticket if you still have problems.

Set Browser to Clear Cache When Closing

Sometimes our browsers get clogged and cause issues, especially when trying to access sites that are behind protective layers. Then we have to tell users to go clear their browser’s history and cache. There is a way that this can be done automatically, though, when a user closes their browser. Please see below for how to do this based upon your preferred browser:

Internet Explorer

  1. Open IE browser
  2. Click Tools Internet Options Advanced tab
  3. Scroll down to the Security section and then check the box: Empty Temporary Internet Files folder when browser is closed
  4. Click OK

Firefox

  1. At the top of the Firefox window, click the Firefox button and then select Options
  2. Select the Privacy panel
  3. In the History section, set Firefox will: to Use custom settings for history
  4. Select the check box for Clear history when Firefox closes
  5. click the Settings… button. The Settings for Clearing History window will open
  6. In the Settings for Clearing History window, click the check mark box next to Cache.
  7. Click OK

Chrome

  1. Open the Chrome browser
  2. Open the Chrome Toolbar (3 lines to the right of the URL window) and then select Settings
  3. Select Show advanced settings…
  4. Click the Content Settings button located under the Privacy section
  5. Under first section labeled Cookies, select Keep local data only until you quit your browser
  6. Click Done

Add a Shared Exchange Mailbox (SEM) to your Outlook client

1. In your Outlook, click “File” menu, then “Add Account”.

Outlook.SEM.file.addAccount

2. The Account setup window pops up, type in the SEM email address, in this case libraryreturns@vanderbilt.edu, click “Connect”.

outlook.SEM.addAccount

3. If prompted, choose “Office 365” option, then in the next “Microsoft login page”, erase the pre-fixed email address, type in your Vanderbilt email address and your epassword, here I used my Vanderbilt email as an example.

outlook.SEM.signinoutlook.SEM.epassword

 

 

 

 

 

4. If the following screen shows up, choose your Vanderbilt email, go through and type in your epassword.

outlook.SEM.pickAccount

5. Once you see the following screen, your account is set up correctly. Log out your outlook, log back in, the system will start to load emails from the new account, it may take a while.

outlook.sem.done

6. Log out your outlook, log back in, now you should see the SEM mailbox added to your account.

outlook.sem.added

Troubleshooting tips:

  1. Make sure you know the exact email address for the SEM mailbox.
  2. Make sure you VU email account has been given access right to the SEM mailbox. (check to see whether you can access the SEM mailbox via the web).
  3. If you are still having issues, submit an INFORM, or come to the Friday LTDS office hour.

 

New Zoom version available

Zoom has release a new version of the client that will be required before the end of May.  Please upgrade to the newest client, version 5,  as soon as possible.  There are two ways to upgrade the client.

 

Zoom update method

  1. Start the Zoom client

  1. Click on your profile

  1. Click  check for updates

  1. Select upgrade now.

 

Direct download and install method

  1. Click on the link below

https://zoom.us/client/latest/ZoomInstaller.exe

  1. Once downloaded, double click to install