Set Browser to Clear Cache When Closing

Sometimes our browsers get clogged and cause issues, especially when trying to access sites that are behind protective layers. Then we have to tell users to go clear their browser’s history and cache. There is a way that this can be done automatically, though, when a user closes their browser. Please see below for how to do this based upon your preferred browser:

Internet Explorer

  1. Open IE browser
  2. Click Tools Internet Options Advanced tab
  3. Scroll down to the Security section and then check the box: Empty Temporary Internet Files folder when browser is closed
  4. Click OK

Firefox

  1. At the top of the Firefox window, click the Firefox button and then select Options
  2. Select the Privacy panel
  3. In the History section, set Firefox will: to Use custom settings for history
  4. Select the check box for Clear history when Firefox closes
  5. click the Settings… button. The Settings for Clearing History window will open
  6. In the Settings for Clearing History window, click the check mark box next to Cache.
  7. Click OK

Chrome

  1. Open the Chrome browser
  2. Open the Chrome Toolbar (3 lines to the right of the URL window) and then select Settings
  3. Select Show advanced settings…
  4. Click the Content Settings button located under the Privacy section
  5. Under first section labeled Cookies, select Keep local data only until you quit your browser
  6. Click Done

Add a Shared Exchange Mailbox (SEM) to your Outlook client

1. In your Outlook, click “File” menu, then “Add Account”.

Outlook.SEM.file.addAccount

2. The Account setup window pops up, type in the SEM email address, in this case libraryreturns@vanderbilt.edu, click “Connect”.

outlook.SEM.addAccount

3. If prompted, choose “Office 365” option, then in the next “Microsoft login page”, erase the pre-fixed email address, type in your Vanderbilt email address and your epassword, here I used my Vanderbilt email as an example.

outlook.SEM.signinoutlook.SEM.epassword

 

 

 

 

 

4. If the following screen shows up, choose your Vanderbilt email, go through and type in your epassword.

outlook.SEM.pickAccount

5. Once you see the following screen, your account is set up correctly. Log out your outlook, log back in, the system will start to load emails from the new account, it may take a while.

outlook.sem.done

6. Log out your outlook, log back in, now you should see the SEM mailbox added to your account.

outlook.sem.added

Troubleshooting tips:

  1. Make sure you know the exact email address for the SEM mailbox.
  2. Make sure you VU email account has been given access right to the SEM mailbox. (check to see whether you can access the SEM mailbox via the web).
  3. If you are still having issues, submit an INFORM, or come to the Friday LTDS office hour.

 

New Zoom version available

Zoom has release a new version of the client that will be required before the end of May.  Please upgrade to the newest client, version 5,  as soon as possible.  There are two ways to upgrade the client.

 

Zoom update method

  1. Start the Zoom client

  1. Click on your profile

  1. Click  check for updates

  1. Select upgrade now.

 

Direct download and install method

  1. Click on the link below

https://zoom.us/client/latest/ZoomInstaller.exe

  1. Once downloaded, double click to install

Working with EndNote

EndNote is a popular piece of software that is used by many members of the Vanderbilt Community.  First and foremost, the most efficient way to find the full-text of an article is through starting at http://www.library.vanderbilt.edu/, but if you want to try the following options, it may save you a little bit of time, but the first thing you need to do is to make a couple of changes to your Preferences. When you are in the EndNote client, go to Edit -> Preferences:

In the OpenURL path, enter the following:

https://catalog.library.vanderbilt.edu/openurl/01VAN_INST/01VAN_INST:vanui?

And in the Authenticate with URL, enter the following:

https://login.proxy.library.vanderbilt.edu/login

You can also select the “Automatically invoke Find Full Text on newly-imported references”.

Then click “Apply” and OK. There are two ways from within EndNote to potentially find full text. The first utilizes the “Find Full Text” feature within EndNote.

This option will try to locate full text of the articles selected. You will be prompted to Authenticate with your VUNet ID/epassword and if it is successful, there will be paperclip next to the Author.

NOTE: Based on our experience, this is rarely reliable. If you are not successful, try option #2:

Here, we will utilize the OpenURL option. There are a couple of ways to get to it. First, make sure the article you want to find is selected, then go to References -> URL -> OpenURL Link:

The 2nd method is to right-click on the article

This will take you directly to the Vanderbilt Library’s catalog where you can then access the full text if it is available.

This is just a couple of ways that you can utilize EndNote. If you have any questions, feel free to contact us.

LTDS February 22th – February 28th 2020

LTDS spend much of the week upgrading systems around the institutional repository as well as working to resolve issues around a data feed on Thursday.

  • Alma/Primo
    • Alma, informs, Letter customization
    • login issue on Thursday
    • Work on the statistics dashboard
  • Desktop/Application support
    • Located last remaining few machines without the SCCM configured
    • Worked with Dell to determine issues with a couple of bad devices
  • Digital Collections/Digital Preservation
    • Adding public web header/footer to ArchivesSpace
    • Added additional exhibit website
    • Upgraded DSpace
    • ArchivesSpace UI work
  • Web/Web applications
    • Updating ILLiad links to utilize SSO on the public web.
    • Made large-scale corrections to address security vulnerabilities within the Lectionary site discovered through monitoring
    • Migrated and upgrade gallery.l.v.e  to new server
  • Other
    • Attending serverless conference
    • Preparation work for upcoming conferences
    • Committee (local and national) work

 

LTDS February 9th – February 22nd 2020

During these two weeks,  LTDS made progress towards several long term projects including going live with the new ILLiad pages, upgrading the development environment for OJS and adding changes to the ArchivesSpace interface.  Additional changes include:

 

  • Alma/Primo
    • Work on Grima to resolve enumeration issue
    • Alma letter changes and adding version control
    • ILLiad url changes
  • Desktop/Application support
    • identifying last remaining windows 7 machine in the library
    • Deploying new workstations
    • Tracking down laptops/ revising workflows
    • Reviewing process for VDI issues
  • Digital Collections/Digital Preservation
    • libguide styles
    • New exhibit wordpress site
    • Final changes to the new IR site and preparing to move to production
  • Web/Web applications
    • Library News Online enhancements
      • Increased security on the technology in the libraries site.
      • Various changes to public web change log
      • Work to migrate lectionary authentication away from old framework — part of larger framework migration.
  • Other
    • reviewing public key identification
    • increasing documentation
    • Committee work

 

 

How to access Shared Exchange Mailbox via the web

Occasionally, there are problems with the Outlook client but you really need to access a shared exchange mailbox. One way to do this is via the web:

http://outlook.com/owa/{emailbox}@vanderbilt.edu

So, if you are trying to access the Central Circulation email box, your URL would look like this:

http://outlook.com/owa/cencirc.library@vanderbilt.edu

It will then prompt you to log in, which you will use your own Vanderbilt email address and epassword and if you are authenticated & authorized, you will see the mailbox.

LTDS February 2nd – February 8th 2020

LTDS made significant progress towards several planned system upgrades including VUIR, OJS, and ILLiad among other projects this week.

 

  • Alma/Primo
    • NERS requests submissions for Alma
    • Work on enumeration issues
    • Annex item transfer batch procedure
  • Desktop/Application support
    • Started replacing final windows 7 machines
    • Several issues with telephones
  • Digital Collections/Digital Preservation
    • VURJ template discussion and training
    • OJS upgrade development site
    • ArchivesSpace UI work
    • VUIR development work
  • Web/Web applications
    • ILLiad front-end changes –preparing for upgrade
    • Drafted a report on the current state of accessibility on the library public website
    • continue to resolve issues related to typography refresh
  • Other
    • Conference work with eBUG/ELUNA/TLA/LITA/LLAMA
    • Sharepoint

 

 

LTDS January 26th – February 1st 2020

LTDS continued to work through various items including the items below.  One project we are reviewing is how LTDS communicates about our current projects, training sessions, planned upgrades, and how we can better get information back about issues and future plans.  If you have suggestions,  please contact Dale or another member of the team.

 

  • Alma/Primo
    • Updated/refined fulfillment “Term of Use” policies.  (14 days loan, 28 days loan)
    • Alma data cleanup (Item Note fields)
  • Desktop/Application support
    • Closing in on the end of the Windwos 7 project
    • SCCM installations for systems that failed to check in.
  • Digital Collections/Digital Preservation
    • Work on new VUIR interface/upgrade
    • troubleshooting submissions to ProQuest
    • Work on additional enhancement requests for the ArchivesSpace interface
  • Web/Web applications
    • ILLiad page redesign
    • Resolving post-typography refresh issues
  • Other
    • Continued work on SharePoint cleanup
    • Committee work
    • Working through potential issues with the new Chrome version

 

 

LTDS January 19th – 25th 2020

LTDS continued to work on long term projects during the week.  The team also spent a large amount of time on informs this week.

  • Alma/Primo
    • Cleaning up Item Internal Notes via API
    • Enumeration cleanup work
    • Continue refine several fulfillment procedures (course reserve, annex transfer
  • Desktop/Application support
    • TVN troubleshoot computer and inventory equipment
  • Digital Collections/Digital Preservation
    • ArchivesSpace UI changes
    • Worked on dev-ir vu2020 template
    • Continued to resolved issues with Vireo as it is rolled out
  • Web/Web applications
    • Launched the public web typography refresh
    • Developed new portable headers/footers
    • Implementing public web theme on new ILLiad sites
  • Other
    • Server security audits
    • Conference/committee work