Google Chrome Extensions

Chrome allows the ability to customize your experience with your browser by providing a number of extensions via the “chome web store” (https://chrome.google.com/webstore/category/extensions?hl=en) which can be used in a variety of ways. At the LibTech 2019 Conference (https://libtechconf.org/), Olivia Moris of Metronet demonstrated several of the ones she uses daily. These are all free and readily available. Pick one and try it out for yourself!

Boomerang – allows you to decide when to send an email. Also can let you know if the email has been sent has not been addressed

Clockify – timer

Pocket – storage container for things you want to read later; downloads articles on whatever device you are using to read later

Rescue Time – tracks how long you stay on a tab

Stay Focusd – set timer allowed for sites

ToDoIst – a to do list

News Guard – verified news sources for credibility

Screencastify – create a free screen cast; 10 minute limit per video

Panic Button – Hide all your tabs at once with one single button and restore them later.

And many, many more, found here: https://bit.ly/libtechextensions

 

How to Set an Out of Office Reply

It’s good business practice to set an Out of Office Reply before leaving for vacation, holiday or sick time. Follow these easy steps:

In Outlook, chose File tab in the blue ribbon.

Out of Office Replies, Step 1

Next, choose Automatic Replies (Out of Office) button.

Out of Office Replies, Step 2

The next window allows you to choose a start time and end time range. Also, enter text you want to display  in the email, while you’re out. Follow these steps:

  • Click on Send automatic replies and choose a time range.
  • Choose the font and size for your message.
  • Type in the text you want to include in your message.

Out of Office Replies, Step 3

Click OK and you’re done.

Inability to Access Oracle Due to a Locked Account

We have had reports of users receiving a second login popup window upon attempting to login to Oracle/SkyVU.

Please note that users should only enter their VUnetID and ePassword for Oracle login through the Vanderbilt Single Sign-On screen. 
If you see a pop-up window or prompt for VUnetID on a screen other than the Single Sign-On page, DO NOT enter your VUnetID and ePassword there or this can lock your account. Please clear your browser history, close and reopen your browser, and then reattempt login from the SkyVU webpage – the link there is: https://oraclecloud.vanderbilt.edu/  and bookmark this link for future use.
If you enter your VUnetID and ePassword on the wrong page, please email skyvu@vanderbilt.edu to have your account unlocked.

Alma: Notifications Widget

In order to keep up with important information related directly with Alma, it is vital you have the “Notifications” widget installed on your Alma dashboard. To do this, log into Alma. Then, click on the + sign over to the right of your name:

It will bring up a new window, asking you which widgets you would like to install:

Click the box next to “Notifications”:

Then click the “x” in the top right corner of the “Manage Widgets” box to close it:

Then voila! You are receiving notifications:

This box will be used for informing the staff of important updates, enhancements, down time, OCLC issues, anything that might relate to Alma. Please install this widget in order to stay informed. Thank you!

Your friendly neighborhood LTDS

How to “Share Your Desktop”

Occasionally, we in LTDS will ask you to share your desktop with us. Now if you are not familiar with this concept, you may wonder how you are going to bring your desk to us and/or how that is going to help.

What we mean by “share your desktop” is for you to launch an application that will essentially show us what you are seeing at that very moment on your computer screen. How is this done? Actually, it is fairly simple. You know that application we chat with – the application that all of us have access to? It’s former name was Lync, but now it is called Skype for Business. When you are chatting with one of us, and we ask you to share your desktop, if you look at the bottom of your chat window, you will see a number of different icons. The one you want to click on looks like a monitor:

When you click that icon, you will see the following options:

Select “Present Desktop” and voila! You have just shared your desktop with us. See – pretty simple. And in fact, anyone who is using Lync can do this, so if you have a colleague in your department who is tech savy and you are chatting with them, you can share your screen with them so they can see what is happening. They may even request control which essentially allows them to remotely “fix” your machine. Once done, you just end the session and the sharing stops. If you have any questions about this, feel free to ask! We are here to help.

 

What happens with my links to books and searches in Alma?

I have links to books and searches in Acorn.  What happens when we migrate from Acorn and DiscoverLibrary?

Many people have created links using the options available at http://acorn.library.vanderbilt.edu/help/ to use in training materials as well as permalinks from DiscoverLibrary and to FindIt@VU (SFX) resources.  LTDS has created several redirects that will allow these links to continue to work after we go live with Alma/Primo.    We believe that these redirects will handle the majority of links to resources.  However,  if you encounter a broken link please submit an INFORM and we can review the issue.

We have attempted to simulate the type of links in the new system.  A full list of the current type of redirects is available at https://ltds.library.vanderbilt.edu/primo/primo-acorn-sfx-redirects/ .  Please let me know if you have any questions about the type of redirected searches or if we have missed any links.

 

Make Yourself Heard! Use A Microphone

Please remember that when we are taping an event in the Community Room your voice will not be recorded if you do not speak into a microphone. We currently do not have a microphone that picks up sound for the whole room.

It is a good practice to use a microphone during an event whether or not it is being recorded to make sure that all attending can hear what is going on, making sure to hold the microphone near (but not too near) your mouth when speaking. It is also best when taking questions or comments from an audience member who does not have a microphone, to repeat what they have said before responding.

Using Lastpass for improved password security

It’s that time of year for me — VUIT is sending me an email every day saying it’s time to change my e-password. Thankfully, I have a great tool to help manage my passwords and make them more secure — and you can, too!

Lastpass is a free and easy-to-use password management tool that runs right in your browser. It is encrypted and secure — Lastpass is not able to access your passwords. (Learn more about how it works.)

The most secure passwords are unique, long, random-character strings that are not found in the dictionary. Most of us haven’t mastered the memorization of a zillion random-character strings. Thankfully, Lastpass has! It will store all of your passwords in a secure vault that is only accessible on your local machine. When you visit a site that requires a login, Lastpass will fill in your credentials automatically. You can even set it to go a step further and log you in as soon as you land on the page. Magic! And when you create a new account on a site, Lastpass will offer to generate a secure password for you. It will then save your new password in your password vault.

There are some other nice features too:

  • Form fills: Shop online much? Save your credit card information in your vault and have it auto-fill at checkout on any shopping site. Apologies in advance to your wallet.
  • Secure notes: This is a place to securely store and access other information you might need easy access to, such as social security numbers or passwords for things that aren’t websites (software, Windows, etc.).
  • Sharing: You can securely share passwords with other Lastpass users. This is great for households who share a login for things like utilities and Netflix. Never send passwords via email!
  • Security challenge: This feature analyzes the security of your vault and offers recommendations on how to improve your overall security, such as not reusing passwords and creating stronger passwords to replace weak ones.
  • Export: You can easily export your passwords at any time. This is useful not only if you plan to stop using Lastpass in the future, but also if you want to print out all of your passwords and store them with your other important financial documents, such as your will.

So stop reusing that same old password, and give Lastpass a try!

What are they talking about?

Are you hearing discussions about Alma and Primo and think that people are speaking a completely new language? Well, they are! But help in understanding it is just a click away.

ExLibris has an excellent glossary on their Knowledge Center site here:

Alma Glossary

You can go to a particular term and see a definition and then click on links at the end to see more detailed information.

Give it a try! Look up “Fulfillment”, “Community Zone” or “Metadata editor”. Or get really crazy and look up “Selective package”!

Bookmark the link to the glossary and have fun learning the new language!