LTDS First Quarter Fiscal Year 2023 

LTDS First Quarter Fiscal Year 2023 (July 1, 2022 – September 30, 2022)


This first quarter of fiscal year 2023 was another productive period for LTDS (Library Technology and Digital Services). The team was able to complete several projects (tasks requiring more than 40 hours of work) and still resolve an impressive number of INFORM tickets.

A few of the projects that LTDS completed during the past quarter are: 

  • Migrated systems using LDAP authentication to the new LDAP authentication servers 
    • This will allow us to continue to access resources using the campus LDAP instance.   
    • The change does not allow VUMC users to access some resources due to information not being available in the system.  
  • Migrated the Digital Commons website to the library website 
    • Allows the Digital Commons resources to be available and the web presence maintained through the library website. 
  • Redeveloped Primo views to utilize the upgraded software provided by Ex Libris 
    • Ex Libris changed the version of the programming language (AngularJS) that is used to present the Primo interface.   
    • Several parts of the Vanderbilt code needed to be adjusted to maintain compatibility with the recent changes. 
  • Upgraded ArchivesSpace 
    • The updated version of ArchivesSpace provides a foundation for new services in the coming years. 
  • Began use of CloudFront distribution 
    • The CloudFront distribution (CDN) provides a central repository for library web assets. This AWS (Amazon Web Services) based system allows for core web elements (branding, menus, styles, etc.) to be changed in one place and reflected across all library sites utilizing the CDN.  
    • The next project is to incorporate the CDN into additional systems. 


LTDS continues to work with other groups in the libraries, on campus, and in the broader library community. Selected partnerships during the first quarter are listed below. 

  • ACE on the web migration project. This project is co-chaired by Jodie Gambill and Kristina Bisbee and will migrate the primary library website from Omni to WordPress. 
  • SCUA and Digital Preservation to develop improved workflows for assuring that digital collections are preserved and discoverable.  
  • VUIT Genesis project to complete migration of library application authentication to the new campus system. These changes allow us to continue to use VUNetIDs for authentication. 
  • PSI and Center for Teaching to implement the improved LTI integration between Leganto and Brightspace. 
  • Digital Strategies to utilize the new campus web templates and deploy the new server.  
  • VUIT Cloud Services team and VUIT Storage team to explore storage options for the growing needs for library digital collections. 
  • VUIT Desktop Engineering continued collaboration to support library staff and circulating laptops. 


LTDS by the numbers:  

  • Number of Proxy Sessions: 145,166 
  • Number of Informs Resolved: 697 
  • Number of servers managed: 35+  
  • Number of items added to Fedora: 484 
  • Number of websites rebranded: 110+ 
  • Number of sites and applications managed: 150+


During the coming months LTDS will continue to work on several projects including: 

  • Creating a set of tools for staff to assist in sharing metadata from digital objects between systems 
  • Adding information about space usage in the libraries to the website. 
  • Adding additional storage capacity to digital collections. 
  • Continued work to migrate resources from older systems to current technologies. 

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LTDS February 22th – February 28th 2020

LTDS spend much of the week upgrading systems around the institutional repository as well as working to resolve issues around a data feed on Thursday.

  • Alma/Primo
    • Alma, informs, Letter customization
    • login issue on Thursday
    • Work on the statistics dashboard
  • Desktop/Application support
    • Located last remaining few machines without the SCCM configured
    • Worked with Dell to determine issues with a couple of bad devices
  • Digital Collections/Digital Preservation
    • Adding public web header/footer to ArchivesSpace
    • Added additional exhibit website
    • Upgraded DSpace
    • ArchivesSpace UI work
  • Web/Web applications
    • Updating ILLiad links to utilize SSO on the public web.
    • Made large-scale corrections to address security vulnerabilities within the Lectionary site discovered through monitoring
    • Migrated and upgrade gallery.l.v.e  to new server
  • Other
    • Attending serverless conference
    • Preparation work for upcoming conferences
    • Committee (local and national) work


LTDS February 9th – February 22nd 2020

During these two weeks,  LTDS made progress towards several long term projects including going live with the new ILLiad pages, upgrading the development environment for OJS and adding changes to the ArchivesSpace interface.  Additional changes include:


  • Alma/Primo
    • Work on Grima to resolve enumeration issue
    • Alma letter changes and adding version control
    • ILLiad url changes
  • Desktop/Application support
    • identifying last remaining windows 7 machine in the library
    • Deploying new workstations
    • Tracking down laptops/ revising workflows
    • Reviewing process for VDI issues
  • Digital Collections/Digital Preservation
    • libguide styles
    • New exhibit wordpress site
    • Final changes to the new IR site and preparing to move to production
  • Web/Web applications
    • Library News Online enhancements
      • Increased security on the technology in the libraries site.
      • Various changes to public web change log
      • Work to migrate lectionary authentication away from old framework — part of larger framework migration.
  • Other
    • reviewing public key identification
    • increasing documentation
    • Committee work



LTDS February 2nd – February 8th 2020

LTDS made significant progress towards several planned system upgrades including VUIR, OJS, and ILLiad among other projects this week.


  • Alma/Primo
    • NERS requests submissions for Alma
    • Work on enumeration issues
    • Annex item transfer batch procedure
  • Desktop/Application support
    • Started replacing final windows 7 machines
    • Several issues with telephones
  • Digital Collections/Digital Preservation
    • VURJ template discussion and training
    • OJS upgrade development site
    • ArchivesSpace UI work
    • VUIR development work
  • Web/Web applications
    • ILLiad front-end changes –preparing for upgrade
    • Drafted a report on the current state of accessibility on the library public website
    • continue to resolve issues related to typography refresh
  • Other
    • Conference work with eBUG/ELUNA/TLA/LITA/LLAMA
    • Sharepoint



LTDS January 26th – February 1st 2020

LTDS continued to work through various items including the items below.  One project we are reviewing is how LTDS communicates about our current projects, training sessions, planned upgrades, and how we can better get information back about issues and future plans.  If you have suggestions,  please contact Dale or another member of the team.


  • Alma/Primo
    • Updated/refined fulfillment “Term of Use” policies.  (14 days loan, 28 days loan)
    • Alma data cleanup (Item Note fields)
  • Desktop/Application support
    • Closing in on the end of the Windwos 7 project
    • SCCM installations for systems that failed to check in.
  • Digital Collections/Digital Preservation
    • Work on new VUIR interface/upgrade
    • troubleshooting submissions to ProQuest
    • Work on additional enhancement requests for the ArchivesSpace interface
  • Web/Web applications
    • ILLiad page redesign
    • Resolving post-typography refresh issues
  • Other
    • Continued work on SharePoint cleanup
    • Committee work
    • Working through potential issues with the new Chrome version



LTDS January 19th – 25th 2020

LTDS continued to work on long term projects during the week.  The team also spent a large amount of time on informs this week.

  • Alma/Primo
    • Cleaning up Item Internal Notes via API
    • Enumeration cleanup work
    • Continue refine several fulfillment procedures (course reserve, annex transfer
  • Desktop/Application support
    • TVN troubleshoot computer and inventory equipment
  • Digital Collections/Digital Preservation
    • ArchivesSpace UI changes
    • Worked on dev-ir vu2020 template
    • Continued to resolved issues with Vireo as it is rolled out
  • Web/Web applications
    • Launched the public web typography refresh
    • Developed new portable headers/footers
    • Implementing public web theme on new ILLiad sites
  • Other
    • Server security audits
    • Conference/committee work




LTDS January 12th – 18th 2020

LTDS spent significant time during the week of January 12th preparing for the ILLiad upgrade and revising websites — both public and staff focused.   LTDS continued to work on various log term projects with the anticipation of new projects moving forward soon.  Various other activities include:

  • Alma/Primo
    • course reserve work order process refinement and discussion
    • user issues in Alma -as well as the proxy server
    • worked on enumeration issue and methods to automate the corrections
  • Desktop/Application support
    • applying patched to library servers
    • Deploying new equipment for new staff
    • Revising deployment strategy for SCCM client
    • Resolved issue with EBL training room computers
  • Digital Collections/Digital Preservation
    • Reviewing issues with deposits from Vireo to VUIR.
    • Discussing process of adding materials to Fedora that will also need to be streamed
  • Web/Web applications
    • Preparing for typography refresh
    • Troubleshooting several permissions issues in SharePoint
    • Added several exhibit wordpress sites
  • Other
    • Committee work for local, state, national, and international groups
    • Analytics lab
    • Regular LTDS office hours






LTDS January 5th – 11th 2020

Happy New Year!

The LTDS team were all back this week and eager to resume working on current projects as well as looking forward to new opportunities in 2020.   It was also great to have our students return from winter break!

LTDS worked on several projects and issues during the week including:

  • Alma/Primo
    • Created course reserve work order
    • Revising metadata normalization rules
    • Pulling vendor data from Alma
    • Working on enumeration cleanup project
  • Desktop/Application support
    • Ordered new equipment
    • Setup computers and videos for Fine Arts Gallery
    • Moved forward with the deepfreeze project (this will update the clients on all of the computers and provide a better management tool).
  • Digital Collections/Digital Preservation
    • Preparing for upgrade to VUIR
    • Added PBcore to the schema’s available for Fedora ingest
  • Web/Web applications
    • Updated VUIR footer for the new version
    • Launched new DiSC website in collaboration with ACE
    • Worked on new setup for all exhibit pages on the public web
  • Other
    • TLA conference work
    • ELUNA conference planning work
    • VR research


LTDS December 8th – 14th 2019

LTDS utilized the week to work on various projects that are projected to be for the spring semester.  The team also responded to several desktop issues due to illness and the students being out for the holiday. In addition,  the team spent time preparing systems for the holiday break and maximizing availability of resources to users.


  • Alma/Primo
    • OCLC holding discussions
    • Troubleshooting process jobs in the sandbox (very slow)
    • Configuring the Primo Sandbox to correctly utilize SSO
  • Desktop/Application support
    • Updated old MondoPad to Windows 10
    • Deploy new equipment
    • Updating deepfreeze on systems
  • Digital Collections/Digital Preservation
    • Working on new theme for VUIR with the upgrade
    • Testing features of vireo
    • Assisting student OJS submissions
    • testing sword vs file deposits into Dspace
  • Web/Web applications
    • typography refresh work
    • Continued Sharepoint cleanup
    • updates for wordpress and islandora (they never stop)
    • ILLiad work for SSO
  • Other
    • several committee meetings
    • Meetings with A21